Rental Insurance Requirements

Insurance is required for all rental items when:

• The customer will be operating the equipment and
• The total replacement value of the equipment exceeds $5,000.

If PLAY Event Rentals provides an on-site technician for the full duration of your event, insurance is not required.

If you’re unsure whether your order requires insurance, please contact us – we’ll be happy to help.

Insurance Requirements Vary By Equipment Value

Equipment Value: $0 – $4,999
– Credit Card on File with Personal Guarantee

Your credit card details will be securely stored and only charged in the event of loss, damage, or late return.
A signed personal guarantee is required, holding the client personally responsible for all damages and outstanding balances.

Equipment Value: $5,000+
– Certificate of Insurance (COI); or
– Full Replacement Value Deposit (Cash or Credit Card)

For higher-value rentals, we require the full replacement value of the equipment as:

• A credit card charge (released after return and inspection), or
• A cash deposit (returned after return and inspection)

Deposits are released once all equipment has been returned, tested, and verified.

Certificate of Insurance (COI) RequiremenTS

We have partnered with InsureMyEquipment.com, who provide general liability and rented equipment insurance. Use code PLAY for a discount. You are welcome to obtain insurance issued by any carrier rated A- or better by A.M. Best and authorized to do business in the event’s jurisdiction.

Customers providing a COI must maintain the following coverage:

Commercial General Liability
– Contractual liability included
– Minimum limits:

• $1,000,000 per occurrence
• $2,000,000 general aggregate (per project or per location)
• $100,000 damage to rented premises
• $1,000,000 Personal & Advertising Injury
• $1,000,0000 Products Completed Operations Aggregate

Property/Equipment Insurance
– Covers all rented equipment, tools, and materials from PLAY Event Rentals
– Must cover the full replacement value as listed on the Rental Order Sheet
– Must include theft and theft from an unlocked vehicle.

Failure to secure adequate coverage does not obligate PLAY Event Rentals for any losses.

Additional Requirements
The COI(s) must include an Additional Insured & Loss Payee Endorsement naming:

Tony Schwartz Productions, LLC dba PLAY Event Rentals
PO Box 13
Puyallup, WA 98371

Certificate Wording:
Tony Schwartz Productions, LLC dba PLAY Event Rentals, its officers, agents, employees, and assigns, and the facility landlord are included as Additional Insured (liability coverage) and Loss Payee (property/equipment coverage).

Policies must provide 30 days’ written notice before cancellation or expiration.

NOTE: You may need to submit multiple Certificates of Insurance (one for Liability, and one for Inland Marine).

Submitting Your COI

Please upload your Certificate of Insurance via the Upload Document module in your Account Dashboard.

If you have any questions about insurance, coverage limits, or requirements, contact us – we’re happy to assist.

Last Modified: September 1, 2025